Capturing detailed conversations accurately and efficiently is essential for the kind of work I do. Whether I’m interviewing subject matter experts (SMEs) to analyze workflows or participating in job interviews, I need a way to stay focused on the conversation while making sure I don’t miss important details.

To support this, I use a compact AI voice recorder called Plaud Note AI. It has become a valuable part of my workflow for both professional interviews and process analysis.

How I Use Plaud Note AI in Different Scenarios

1. Preparing for Conversations

Before any conversation—whether with an SME or a hiring manager—I prepare a list of topics and questions I want to cover. A simple outline is usually enough. Knowing that I won’t need to take detailed notes during the conversation allows me to focus on listening and asking thoughtful follow-ups.

2. Recording During the Interview

Plaud Note makes it easy to record with a single tap, and its small size makes it easy to carry and use. During SME interviews, I capture explanations of workflows, tools, and pain points. In job interviews, I focus on recording details about the role, expectations, and company culture—things that are easy to miss when you’re trying to stay present in the conversation or formulate meaningful responses.

3. Reviewing Output

After recording, Plaud Note’s AI generates transcripts, summaries, and mind maps, which I review to pull out key points. These different forms of output help me:

• Clarify process steps and pain points when analyzing workflows.
• Import the transcript into my favorite LLM for deep analysis, understanding, and advisement.
• Review and reflect on job interviews, especially when preparing for follow-up conversations.
• Keep accurate records without relying on memory or rushed handwritten notes.
• Offer multiple ways to share the interview with the other party if needed.

4. Using Plaud Output in My Workflows

For SME interviews, I can use transcripts to create process maps, identify areas for improvement, and prepare documentation. For employer interviews, I refer back to transcripts to write follow-up emails, evaluate how the role aligns with my goals, and prepare for future interview rounds—without missing a single detail.

Why It Works for Me

• Portable and easy to use: I can bring it to meetings or interviews without adding bulk or fuss.
• Accurate transcripts: Saves me from having to replay audio repeatedly or take excessive notes during the conversation.
• Helps me stay present: I can focus on listening and asking better questions, knowing I can review everything later.
• LLM integration: I’m able to share the conversation with my favorite LLMs (like ChatGPT), ask it questions about the conversation, and gain valuable insights I might not have thought of otherwise.

Final Thoughts

Plaud Note has become a useful tool for capturing and working with complex conversations. Whether I’m analyzing workflows to recommend process improvements or preparing for career opportunities, it helps me focus on people and ideas, not on note-taking.

For anyone who works with detailed conversations—whether for interviews, documentation, or analysis—having a way to reliably capture discussions and analyze them with an LLM is a game-changer.